I. GENERAL GUIDELINES FOR STANDING COMMITTEES REPORTING
DIRECTLY TO THE WRAP.
A. All meetings shall be open to the public, and should
include an opportunity for those members of the public who
are observing the meeting to comment on or provide suggestions
relevant to the committee's work.
B. Whenever processes are directed to be stakeholder based,
membership should represent a wide range of social, cultural,
economic, geographic, relative population and technical viewpoints.
To meet this goal, the following categories of representatives
should be considered.
- Industry (focused on production sector but excluding
the mobile source sector)
- Small business (focused on the service sector, including "green
- Mobile sources (including vehicle manufacturers and
- Federal government
- Tribal government
- State government
- Local government
- Environmental groups
- General public
In all cases it may not be possible or appropriate to include
each of the categories in stakeholder processes. However,
whenever a category is not included, an explanation for the
exclusion should be recorded.
In selecting members for committees, both technical expertise
and diversity of viewpoints must be considered in balancing
committee membership to provide equity. It is not expected
that each member of a committee be a technical expert in
all aspects of the committee's work but rather, that all
can contribute to the committee's overall goals.
C. Committee and forum (see III.B.) members should consist
of representatives from the affected stakeholder groups identified
above. In any instance in which a representative is not a
principal of the stakeholder group, the representative must
disclose to the WRAP and all other participants, the specific
entity being represented. Committee members will communicate
freely with their peers and professional associations so
that they may adequately represent the views of that segment
of the public. Trade groups, professional organizations,
etc. may be called on to staff WRAP processes and interest
D. Each committee and forum will be expected to translate
technical materials into a form accessible to the public.
Therefore, each committee shall include a member able to
assist in identifying the likely audience for that committee's
products, and skilled in writing for the public. This member
will be the liaison with the communications committee, which
will then coordinate the organization's outreach program.
E. In taking up matters referred to the WRAP by forums,
committees or working groups, the dialogue and debate will
include participation from stakeholder representatives from
the referring entity. The entity shall appoint stakeholders
to represent it in the WRAP discussion.
II. TECHNICAL OVERSIGHT COMMITTEE (TOC), INITIATIVES
OVERSIGHT COMMITTEE (IOC), AND OTHER COMMITTEES
1. TOC: Provide general oversight to the technical activities
of the WRAP. Identify technical issues and tasks necessary
to support the activities of the WRAP and refer these issues
to technical forums. Review products and recommendations
from forums and make recommendations to the WRAP.
2. IOC: Provide general oversight for the coordination
and development of air quality strategies necessary to
promote the implementation of federal visibility rules.
Oversee the development of other air quality policies and
strategies at the direction of the WRAP. Refer issues to
forums, review recommendations from forums and make recommendations
to the WRAP.
B. Establishing the TOC and IOC
1. TOC and IOC membership will consist of representatives
from three tribes and three states, a Federal Land Manager,
an EPA representative, and two representatives each from
the environmental and industrial communities.
2. The WRAP will appoint members to the TOC and IOC,
and designate the co-chairs.
3. State and tribal members of the TOC and IOC will have
three year staggered terms. Therefore, initial appointments
will be for one, two, and three year terms. State and tribal
membership will be rotated between states and tribes respectively.
4. Federal members will be appointed for three year terms.
5. Environmental and industry members will be chosen
from letters of interest and will be appointed for three
C. Procedures and Operating Principles for Forums
1. The TOC and IOC will identify issues to be addressed
by their respective forums based on input, priorities and
directions from the WRAP.
2. The TOC and IOC will identify co-chairs for each forum.
In consultation with respective co-chairs, the TOC or IOC
will provide written objectives and expectations for each
forum. Forums will be formed on an ad hoc basis and will
sunset upon completion of the work as defined by the TOC
3. The co-chairs for each forum will organize the forum
to include balanced stakeholder participation, appropriate
expertise and a work plan. The work plan will include a
schedule for progress reports and project completion. Public
workshops may be used as a tool to solicit public and expert
input into forums.
4. Forums generally will consist of 10 -- 12 members
and will operate on a consensus basis. If a forum cannot
reach consensus, the issue in debate will be referred to
the creating oversight committee for resolution. If the
IOC or TOC cannot reach consensus, the issue will be referred
to the WRAP for resolution.
5. Staff support for committee work may come from committee
members; organizations with expertise in the issue being
discussed, e.g., EPA or other federal agencies, states
or tribes, the Western States Air Resource Council (WESTAR),
the National Tribal Environmental Council (NTEC); and from
paid staff when funds are available.
6. Reports prepared by forums, or any committee, will
be submitted to the IOC and/or TOC for review before consideration
by the WRAP. The IOC / TOC will ensure that there is adequate
opportunity for public input on such reports. Forums and
committees shall acknowledge such input and may revise
reports based on this input before submitting them to the
D. Special Work Groups
1. Composition. A work group formed for a special narrow
purpose may be made up of subject matter experts not reflective
of the stakeholder requirements outlined in I.B. above.
An example is an Inventory Work Group, which would be made
up of state, tribal, and agency inventory specialists.
However, work group members must be open to the views and
concerns of all interests as they bear on the work groups'
work product. It is the responsibility of the oversight
committee creating a work group to ensure that all views
are considered in the final work product. Work groups should
not be formed to address broad issues involving policy
2. Process for creating work groups. The WRAP, IOC or
TOC will appoint a chair for a working group. The chair
will, with the consent of the committee, make appointments
that reflect the product expected from the group. In making
such appointments, consideration should be based on technical
expertise, but with a membership structure that can adequately
address the views and concerns of the governing committee
itself. Such structures could include subject matter experts
in a variety of fields, generalists able to address many
facets of the problem at hand, or combinations of the two.
E. Other Committees
1. The WRAP may establish other standing committees,
forums or work groups. Membership on such standing committees,
forums, or work groups shall consist of state and tribal
representatives from the applicable region.
2. The committee shall extend membership to other regional
stakeholders as appropriate. Members will be selected by
the WRAP from letters of interest. Duration of the appointment
shall coincide with the duration of the air quality issue.
3. The WRAP will appoint co-chairs of any standing committees.
The co-chairs of any standing committees established will
be members of the Coordinating Group.
III. COMMUNICATIONS COMMITTEE
A. The WRAP will appoint members to the Communications
Committee and designate co-chairs.
B. Charge. Create forums for the communication with, and
education of, the public and interested groups on issues
surrounding the WRAP's activities. Develop a mechanism to
ensure ongoing internal communications within the WRAP processes.
C. Guiding Principles and Tasks to be Completed.
1. Internal Communication
a. Build on existing Grand Canyon Visibility Transport
Commission's Internal Communications Plan. The purpose
of the Internal Communications Plan will be to document
how information will be exchanged in an effective and
timely manner among the standing committees and the work
groups. The Internal Communications Plan will clarify
activities and tasks; it will provide a mechanism for
tracking events and work products; and it will facilitate
cooperation and consensus.
b. Redefine activities and tasks. The activities and
tasks of the standing committees and work groups will
be clearly identified in the Internal Communications
Plan. For each task, the Plan will identify which committee
and/or work group:
- has lead responsibility "L";
- is a contributor to the product "C";
- is the product recipient "R";
- is responsible for approving the product "A";
- receives the product for informational purposes "I."
c. The role of "contributor" should be well
defined to ensure that committees or work groups contributing
to a work product have adequate time, information and
opportunity to review and comment on the work product.
All timeliness should allow for meaningful contribution.
2. Public Education and Involvement
a. Evaluate Commission report. The Commission report
needs to be evaluated to determine:
- who is affected by the recommendations;
- what general background information needs to be communicated
to enhance broad understanding of air quality issues;
- what specific information the affected public needs
to know to ensure the recommendations can be implemented
successfully. The affected public will vary depending
on the issues being addressed.
b. Develop strategies for educating the affected public.
Once the affected public and communication/education
objectives have been identified, strategies need to be
developed to reach and involve the affected public. Outreach
strategies may include pilot projects, school programs,
workshops, peer to peer, green business outreach, newsletters
and Web page. The strategies will vary depending on the
affected public and communication/education objective.
c. Develop an outreach work plan. The outreach work
plan should be evaluated and revised on a quarterly basis
to reflect which projects are being implemented as well
as the relative success of different outreach efforts.
d. Provide staff to implement the outreach work plan.
Work plan implementation may be performed or supported
by a contractor, by ad hoc and special work groups implementing
the recommendations, by the outreach and communications
standing committee, in cooperation with existing outreach
efforts, or through a combination of the above.
IV. INTERNATIONAL PROJECTS COMMITTEE
A. The WRAP will appoint members to the International Projects
Committee and designate co-chairs.
B. Charge. To oversee international projects undertaken
by the WRAP and to interface with projects sponsored by other
C. Operating Procedures. Membership on the IPC will vary
depending on the issue being addressed. In many instances
individuals on the IPC will serve on committees sponsored
by other organizations. The IPC will consist of approximately
V. COORDINATING GROUP
A. Charge. Oversee the development and coordination of
strategic workplans by the IOC, TOC, Communications Committee,
the International Projects Committee and other committees
as established by the WRAP. Share information and promote
collaborative work relationships among the committees to
prevent duplication and maximize productivity. Provide administerial
leadership to carry out the activities of the WRAP work plan.
Help identify process problems and budget needs, and make
recommendations to the WRAP as appropriate.
B. The Coordinating Group may choose to establish a budget
subcommittee or forum to accomplish financial planning for
the WRAP. Under the oversight of the Coordinating Group,
this forum will work with the IOC, TOC, and International
Projects Committee to develop workplans that accurately reflect
budgetary needs, possible funding sources, and recommendations
to the WRAP on pursuing different types of funds.
C. The Coordinating Group shall make interim appointments
after stakeholder consultation to the standing committees
between WRAP meetings. Formal approval shall be obtained
at the next WRAP meeting following the appointments.
D. Establishing the Coordinating Group. The body will consist
of co-chairs from the IOC, the TOC, the Communications Committee
and International Projects Committee. If necessary, the WRAP
may adjust membership of the Coordinating Group to ensure
(also see: WRAP Charter)