Coordinating Group: Meetings & Calls

Group Conference Call Minutes
October 20, 1999

PRESENT: Bill Auberle, Ursula Kramer, Barry Aarons, Dan Johnson, Bill Grantham, Al Zemsky, Kevin Golden, Tom Webb, Jan Miller and Rich Halvey of the WGA staff.

ABSENT: Shawn Kendall, Chris Shaver, Jerry Pardilla, Rose Lee, Dan Olson, John Leary.

NEXT MEETING: Wednesday, Oct 27, 9:30 am MDT. Rich Halvey will arrange. Coordinating Group also will meet in Salt Lake City on the afternoon of November 1; exact time to be announced.

1. Schedule for completion of the Work Plan and submittal of revised grant application to EPA:

10/25, 8 AM Comments on 10/15 draft due back to Ursula and Jan.

10/27: Revised draft of entire Work Plan to all Planning Team members (Coordinating Group, IOC, TOC, Forum/work group co-chairs).

11/1-2 Planning Team meets in Salt Lake City.

1/2 day: Work Plan revisions

1/2 day: Forum/work group chairs meet to coordinate work; (Coordinating Group will meet for approximately 1 hour to discuss the budget.)

2nd day: Long term planning

11/5 Work Plan Draft distributed to Planning Team for final review.

11/10 Comments due.

11/11 Holiday for federal and state employees.

11/12 Final draft sent to WRAP members to be sure they have no serious concerns.

Week of 11/15 Submit to EPA.

2. Coordinating Group members received a copy of the draft Work Plan on October 15 and the budget summary was distributed yesterday. Section 3, work tasks, went to the Planning Team on October 15 because we need their help in finishing the details. CG members concerns include:

* More clarity needed in specifying deliverables, due date, and links to the haze rule;

* Major milestones need to be added for tracking purposes.

* Clearly specify which tasks are to be contracted and what the money is paying for.

This material can be added as subheadings under the tasks in the text, or could be added as an appendix, or might be added to the budget table; we will experiment with various formats. The grant application will sort the request into categories including contracts, personnel, equipment, travel, so we need to specify clearly which items are contracted. We don't have all the detail needed from most forums and work groups, and we need to be sure there is no double-counting with regard to travel.

3, Budget summary. Various suggestions were made for presentation of the budget summary. Requests for money exceed available funds, and the Coordinating Group will meet in Salt Lake City to review the entire budget and work with forum/work group co-chairs to bring the budget into balance.

4. Regarding the review of WRAP operations, Bill Auberle noted that one conference call has been held and another is being scheduled. The review is proceeding separately from development of the Work Plan.