Committee Meeting Minutes, May 6, 1999, Denver, Colorado
Attending:
Kathy Augustine, Daniel Clark, Jan Miller (Chair), Bob Richards (via speaker phone), Philbert John, Carl Bowman, Dennis Haddow, Al Zemsky (Chair), Pat Murdo, Kathy Van Dame, Thomas Clayson, Terrance Larson, Ruth McCormick, Ellen Porter, Marc Smith, Karen Deike, Sharon Dawn.
Absent:
Eliza Daley, Patricia Sanderson Port, Barry Aarons (Chair), Dennis Poulsen, Terry Ross.
The meeting began with introductions and a distribution of the WRAP bylaws, which led into a brief description of the charge of the WRAP Communications Committee. New members were welcomed and Interim Communications Committee members described efforts to date. Al Zemsky invited members of the committee to recommend additional people to serve on the Communications Committee. The budget was discussed along with potential goals of the Communications Committee.
Dennis Haddow raised questions relating to how the group would make decisions. Al and Dan Clark recommended that consensus would be preferred, with consensus meaning "everyone could live with the decision." Additionally, while everyone is invited to participate in any subgroup, no subgroup will be limited to assigned participants.
Concerns over the communication budget being re-allocated to other technical uses were also discussed.
Al Zemsky and Jan Miller discussed the possible need for attendance at a June 16-18 Seattle meeting with the Coordinating Group and all WRAP forum members. More information regarding this meeting will be forthcoming.
A brief discussion followed relating to the Communication Committee's role in facilitating internal and external communication. Concerns were voiced about getting other committees to submit minutes. The responsibility to take minutes for other committees was determined to be outside the function of the Communications Committee.
Next, a draft slide presentation on the WRAP was delivered by Dan Clark. The purpose of the show is to raise awareness about visibility issues and the WRAP in a non-technical way. Pat Murdo raised an issue about increasing public involvement through the presentation. Customizing the presentation was discussed and it was agreed that members of the Committee could add local pictures, but the script should not be altered.
A subgroup was formed to work on the slide show. Dennis Haddow, Marc Smith, and Dan Clark volunteered to work on this project.
Following the slide show Pat Murdo discussed the integrated internal and external WRAP Communications Plan. Comments on the plan are due by June 8th. Comments from all the WRAP co-chairs were also requested.
A presentation of the Web Site was given by Sharon Dawn of WGA. Sharon described the Web site and suggestions were made for improving the ease of use. The need for a Web Advisory Subcommittee was discussed and Eliza Daley was nominated to serve as chair. (Editor's note: Liza has subsequently accepted.) Al Zemsky and Jan Miller will also serve on this committee.
*** Everyone was asked to post something on the Web Bulletin Board for this Committee by May 15th.
A general committee discussion was the last business of the day. The Committee's role as liaison to other groups was discussed extensively. Assigned liaisons are intended for guidance to committees, but it is not the responsibility of a liaison to get the information out. Liaisons should be on the rosters of the groups on which they are working and passwords to private working areas should be issued to these individuals.
It was agreed that further guidance is needed in this area. Tom Clayson, Dennis Haddow and Pat Murdo will work on this project.
The Communications Committee will plan to meet twice a year to assess performance and adjust assignments.
Other comments made during the general discussion included:
Kathy Augustine suggested that we look into public service announcements and Ruth McCormick suggested that cable/public television coverage of public meetings also would be useful. Carl Bowman suggested creating an informational brochure or packet for educators and the public. Pat Murdo suggested a formatted op-ed piece.
Dennis Haddow asked if the group felt it had enough direction from the WRAP Coordinating Group and, if not, should a list of questions be developed for the Seattle meeting? Al Zemsky and Jan Miller agreed to develop questions.
Submitted by Marc Smith May 10, 1999
Edited by Co-Chairs |
Contact the Webmaster
